Subject: Revised Quotation
Dear [Recipient’s Name],
I hope this message finds you well. Attached is the revised quotation for your review. We have updated the prices based on your feedback. Please check the changes and let us know if you have any questions. We aim to respond quickly to your needs. Thank you for considering our offer.
Best regards,
[Your Name]
[Your Position]
[Your Company]
The Best Structure for a Revised Quotation Email
When you need to send a revised quotation email, having a clear structure can make all the difference. It helps your recipient easily understand the changes and ensures you communicate everything without missing any key details. Let’s dive into a simple way to structure this type of email!
1. Subject Line
The subject line is your first impression—keep it clear and straightforward. Aim for something like:
- “Revised Quotation for [Project/Service]”
- “Updated Pricing for [Project/Service]”
- “Revised Quote: [Date]”
2. Greeting
Kick things off with a friendly greeting. Depending on your relationship with the recipient, you can go formal or casual:
- “Hi [Name],”
- “Dear [Name],”
- “Hello [Name],”
3. Acknowledge Previous Communication
It’s always good manners to reference your last conversation or email. This builds context and shows you’re on the same page. For example:
“Thanks for reaching out about the quotation. I appreciate your feedback on [specific feedback].”
4. Clear Statement of Changes
Now, let’s get to the juicy part—the revised details. You want to outline what has changed in the quotation. Here’s how:
- Pricing Changes: Specify any alterations in price. It’s best to list these out clearly.
- Scope of Work: If there are any changes in what’s being offered, you should highlight them here.
- Timeline Adjustments: If the timelines have shifted, mention those as well.
5. Present the Revised Quotation
Next up, provide the updated quote in a reader-friendly format. You can use a table for clarity, like so:
| Item | Original Price | Revised Price |
|---|---|---|
| Service/Product A | $100 | $90 |
| Service/Product B | $200 | $180 |
| Total | $300 | $270 |
6. Offer an Invitation for Questions
Encourage your recipient to reach out if they have any questions or need further clarification. A simple line like, “Feel free to ask if you have any questions or need more details!” works well to keep the conversation open.
7. Closing
Wrap up your email with a friendly sign-off. Here are some examples:
- “Best regards,”
- “Cheers,”
- “Looking forward to hearing from you!”
Putting It All Together
Now that we’ve gone through the key elements, here’s how your email might look:
Subject: Revised Quotation for Landscaping Project Hi [Name], Thanks for reaching out about the quotation. I appreciate your feedback on the pricing options. I wanted to provide you with an updated quote based on our recent discussion. Here are the details of the changes: 1. Pricing Changes 2. Scope of Work 3. Timeline Adjustments See below for your revised quotation: | Item | Original Price | Revised Price | |--------------------|----------------|----------------| | Landscaping Service | $1,000 | $900 | | Maintenance Plan | $300 | $250 | | **Total** | **$1,300** | **$1,150** | Feel free to ask if you have any questions or need more details! Best regards, [Your Name]
With this structure, your revised quotation email will be clear, concise, and professional, making it easier for your recipient to understand the updates you’ve made. Happy emailing!
Sample Revised Quotation Emails
Example 1: Revised Quotation After Initial Review
Dear [Recipient’s Name],
Thank you for your patience as we reviewed your initial quotation request. We appreciate the opportunity to work with you and are pleased to present a revised quotation that aligns more closely with your project needs.
Below are the key adjustments we have made:
- Adjusted pricing for materials based on competitive market rates.
- Included an extended warranty period for additional peace of mind.
- Modified delivery timelines to better suit your schedule.
Please find the revised quotation attached. Should you have any further questions, feel free to reach out.
Warm regards,
[Your Name]
[Your Position]
[Your Company]
Example 2: Revised Quotation Due to Change in Scope
Dear [Recipient’s Name],
I hope this message finds you well. Following our recent discussions regarding changes in the project scope, we have updated our quotation to reflect these alterations accurately.
The following key changes have been made:
- Increased labor costs due to the expanded workforce needed.
- Additional services offered to enhance the overall project results.
- Updated timeline reflecting the new completion date.
Attached is the revised quotation for your review. Please let us know if there’s anything else we can assist you with.
Best regards,
[Your Name]
[Your Position]
[Your Company]
Example 3: Revised Quotation in Response to Customer Feedback
Dear [Recipient’s Name],
Thank you for your valuable feedback regarding our initial quotation. We truly appreciate your insights and have adjusted our proposal accordingly, aiming to meet your expectations more closely.
The updates include the following:
- Reduction in service fees as per your request.
- Enhanced features included at no extra cost.
- More flexible payment terms tailored to your needs.
Please find the revised quotation attached. We look forward to your thoughts on these modifications!
Kind regards,
[Your Name]
[Your Position]
[Your Company]
Example 4: Revised Quotation Following Market Changes
Dear [Recipient’s Name],
We hope you are doing well. Due to recent fluctuations in the market and supply chain dynamics, we’ve updated our quotation to better reflect the current circumstances.
Key updates in the revised quotation include:
- Adjusted pricing based on current material costs.
- Revised delivery and lead times to account for supply chain delays.
- Options for alternative materials to help manage costs.
You can find the updated quotation attached for your convenience. We appreciate your understanding and are here for any further discussions you may have.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
Example 5: Revised Quotation Based on Competitive Analysis
Dear [Recipient’s Name],
Thank you for your interest in our services. After conducting a competitive analysis, we have revised our quotation to remain competitive while still delivering the highest quality service possible.
Below are the highlights of our revisions:
- Reduced overall package pricing to align with market leaders.
- Inclusion of additional value-added services without extra charges.
- Improved response time for customer support and project updates.
Attached you will find the revised quotation. We appreciate your consideration and look forward to potentially partnering with you soon.
Best wishes,
[Your Name]
[Your Position]
[Your Company]
What is a Revised Quotation Email?
A Revised Quotation Email is a communication sent to a client or customer that updates a previous quotation. It usually happens after discussions about adjustments in project scope, pricing, or services. The email typically includes the new quotation details and explains the reasons for the changes. It aims to clarify the latest terms and ensure both parties have the same understanding. A clear subject line helps the recipient identify the email’s purpose. It is essential to maintain a professional tone throughout the email. Providing a deadline for acceptance can also encourage a prompt response.
Why is a Revised Quotation Email Important?
A Revised Quotation Email is important because it ensures transparency in business transactions. It keeps clients informed about updates or changes to pricing and services. This communication helps avoid misunderstandings and builds trust between both parties. It shows professionalism and a commitment to customer service. Sending a revised quotation also allows businesses to stay competitive by responding quickly to client needs and market changes. This proactive approach can lead to increased client satisfaction and long-term relationships.
When Should You Send a Revised Quotation Email?
You should send a Revised Quotation Email whenever there are changes to the original quotation. This could happen after negotiations, new requirements, or adjustments in project scope. It is also appropriate if there is a change in pricing due to market shifts or additional services requested by the client. Timing matters; sending the email promptly after these changes is crucial. This action helps maintain trust and keeps the project moving forward. Delaying a revised quote can lead to confusion and possible loss of business.
How Should You Format a Revised Quotation Email?
You should format a Revised Quotation Email clearly and professionally. Start with a concise subject line that indicates it is a revised quotation. Begin the email with a friendly greeting. Clearly state the purpose of the email at the beginning. List the updated quotation details in a straightforward manner. Use bullet points or tables for clarity. Include an explanation for the changes, maintaining a respectful tone. Conclude with a polite closing statement, inviting any questions. Finally, provide your contact information for any follow-up. This format helps the recipient quickly understand the changes.
Thanks for sticking around and diving into the ins and outs of crafting a killer revised quotation email! We hope you found some nuggets of wisdom to help make your communication smoother and more effective. Remember, it’s all about clarity and connection. If you have any thoughts or tips of your own, feel free to share—after all, we’re all in this together! Until next time, take care and don’t forget to swing by for more helpful tips. Happy emailing!