Subject: Invitation to Farewell Lunch
Dear Team,
I invite you to a farewell lunch for John on Friday, October 20, at 1:00 PM. We will meet at Joe’s Italian Restaurant. This lunch is a chance to say goodbye and celebrate John’s new adventure. Please RSVP by Wednesday, so we can reserve enough seats. Let’s make this a memorable event for John. I look forward to seeing everyone there!
Best,
[Your Name]
Crafting the Perfect Farewell Lunch Invitation Email
Sending a farewell lunch invitation email can be a bit tricky. You want it to feel warm and heartfelt, while also conveying all the necessary details to ensure everyone shows up. Below, I’ll break down the best structure for your farewell lunch invitation email. This way, you can say goodbye to your colleague in style and make them feel appreciated!
1. Subject Line
Your subject line is the first thing people will see, so make it catchy yet clear. Here are a few ideas:
- Let’s Say Goodbye Together!
- Join Us for a Farewell Lunch!
- Celebrate [Colleague’s Name] – Farewell Lunch!
2. Greeting
Kick off your email with a friendly greeting. If you’re close with your team, a casual “Hello Team!” or “Hey Everyone!” works. If you’re a bit more formal, just “Dear Team,” does the trick.
3. Opening Line
Start with a warm introduction that gives a sense of the occasion. Consider something like:
“I hope this email finds you well! I’m reaching out to gather everyone for a heartfelt farewell lunch for our wonderful colleague, [Colleague’s Name].”
4. Details of the Farewell Lunch
Now, it’s time to share all the important details. It’s best to organize this information clearly, so use bullet points or a table. Here’s how you can present it:
| Details | Information |
|---|---|
| Date: | [Insert Date] |
| Time: | [Insert Time] |
| Location: | [Insert Venue/Restaurant Name and Address] |
| RSVP: | [Insert Date for RSVP and Instructions] |
5. Call to Action
Encourage everyone to join in on the fun and express their well wishes. You could say something like:
“Let’s come together to celebrate [Colleague’s Name] and share our favorite memories. It won’t be the same without you!”
6. Additional Info
If there are any specifics, like dietary restrictions or a small gift collection, mention them here:
- Please let me know if you have any dietary restrictions.
- We are also collecting contributions for a farewell gift. If you’d like to chip in, please reach out!
7. Closing Line
Wrap it up with a friendly closing that leaves everyone excited:
“Looking forward to seeing all of you there! Let’s make it memorable for [Colleague’s Name]!”
8. Signature
Don’t forget to sign off with your name and maybe a friendly smiley face! Here’s a simple example:
Cheers,
[Your Name] 😊
By following this structure, you’ll ensure that your farewell lunch invitation email is both informative and heartfelt. This way, you get to send off your colleague with enduring memories and lots of smiles!
Farewell Lunch Invitation Email Samples
1. Farewell Lunch for a Retiring Employee
Dear Team,
As we bid farewell to our esteemed colleague, John Smith, who is retiring after 30 wonderful years with our company, we invite you to join us for a farewell lunch to celebrate his remarkable career and contributions.
- Date: Friday, October 20, 2023
- Time: 12:30 PM – 2:00 PM
- Location: The Olive Garden, Conference Room B
Please RSVP by Wednesday, October 18, so we can make the necessary arrangements. Let’s send John off with heartfelt messages and cherished memories!
Best regards,
Your HR Team
2. Farewell Lunch for an Employee Moving to a New City
Dear Team,
We are saddened to announce that Sarah Thompson will be leaving us for a new opportunity in San Francisco. To express our gratitude for her hard work and to wish her well, we are hosting a farewell lunch.
- Date: Tuesday, October 24, 2023
- Time: 1:00 PM – 3:00 PM
- Location: The Local Bistro, Private Room
Join us to share your well-wishes and fond memories with Sarah! Please RSVP by Friday, October 20.
Warm regards,
Your HR Team
3. Farewell Lunch for a Team Member Transferring to Another Department
Dear Team,
We’re celebrating Mike Johnson’s new journey as he transfers to the Marketing Department. Let’s come together to express our appreciation for his contributions to the Sales team over the years!
- Date: Thursday, October 26, 2023
- Time: 12:00 PM – 1:30 PM
- Location: The Garden Café, Rooftop Patio
Please join us to give Mike a warm send-off! Kindly confirm your attendance by October 24.
Cheers,
Your HR Department
4. Farewell Lunch for a Temporary Contractor
Dear Team,
As we approach the end of Emily’s contract with us, we would like to show our appreciation for her hard work and dedication. Join us for a farewell lunch in her honor!
- Date: Monday, October 30, 2023
- Time: 12:15 PM – 1:30 PM
- Location: The City Grill, Main Dining Area
Let’s take the time to wish Emily well on her next adventure! Please RSVP by Saturday, October 28.
Best,
Your HR Team
5. Farewell Lunch for a Long-Serving Supervisor
Dear Team,
After 15 years of exceptional service, our beloved supervisor, Lisa White, will be leaving us for a new role. We invite you to a farewell lunch to honor her contributions and the positive impact she has had on all of us.
- Date: Wednesday, November 1, 2023
- Time: 12:00 PM – 2:00 PM
- Location: The Meeting House, Room A
Please join us in making this farewell lunch a memorable event for Lisa! Kindly RSVP by October 30.
Kind regards,
Your HR Department
What is the purpose of a farewell lunch invitation email?
A farewell lunch invitation email serves a specific purpose. It invites colleagues and friends to a gathering to say goodbye to someone who is leaving the company. This email creates an opportunity for team members to share memories and express their best wishes. It helps build a sense of community and closure as the person transitions to a new chapter in their career. The email typically includes details like the date, time, location, and reason for the lunch, allowing everyone to plan accordingly. It also encourages attendance, making the farewell more meaningful.
What should be included in a farewell lunch invitation email?
A farewell lunch invitation email should include key elements. First, specify the date and time of the lunch. Next, mention the venue or location. Include the purpose of the gathering, highlighting that it is for someone leaving. It is helpful to add a brief message about the person’s contributions and achievements. You should also encourage colleagues to RSVP to help with planning. Lastly, a warm closing message can enhance the tone of the email, inviting everyone to join in expressing their goodbyes and best wishes.
How can a farewell lunch invitation email be structured effectively?
A farewell lunch invitation email should follow a clear structure. Start with a friendly greeting. Then, state the purpose of the email early on. Next, provide essential details like the date, time, and location in a straightforward way. After that, add a few sentences about the person who is leaving, including their contributions and impact on the team. Finish with a call to action, encouraging people to RSVP and join the farewell lunch. Use simple language and maintain a positive tone throughout the email for better engagement.
And there you have it—a simple yet heartfelt farewell lunch invitation email that’s sure to bring a few smiles! We hope these tips help you craft the perfect message for your colleague or friend’s send-off. Thanks for sticking with us through this little guide; we love having you here! Don’t forget to pop back in for more handy tips and tricks. Until next time, happy emailing and best of luck with those goodbyes!